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Showing posts with label Productive. Show all posts
Showing posts with label Productive. Show all posts

The Art Of Staying Up To Date // How To Stay Current And Productive

An important part of our job is staying up to date. Technologies don’t really change that fast — HTML5 and CSS3 take a long time to be specified and implemented. But the ideas surrounding these technologies and the things we can do with them are constantly evolving, and hundreds of blog posts and articles are published every day. There’s no way you can read all of those but you’ll still have to keep up to date. Here are some tips on doing that while still having some time left to work.

Ideas Surrounding These Technologies and the Things we can do With Them are Constantly Evolving

The hardest part of staying up to date is not reading too much. So many articles are published on a daily basis, so you’ll need filters. It’s unfortunately hard to make a living by reading articles all day, so you don’t want to read marginally interesting stuff, and you don’t want to read too much. You only want to read relevant stuff. You could try to automate this filtering, but I found that the best filters are actually people and time.

Some people produce lots and lots of ideas. Not all of these ideas are worth your time, but some of them are excellent. If you follow these people directly there’s a lot of noise you have to filter and you need a good sensor to recognize the good stuff. A very easy way to solve this is to not follow them directly but only follow the people surrounding them — they will do the filtering for you. If there’s an excellent idea, they will link to it. So in order to keep your sanity, don’t follow loudmouths (follow their more silent friends).

Don't Follow Loudmouths Directly

This tip works very well for Twitter, but it works for blogs as well. Don’t follow overactive sources, follow the people who follow these sources.

A few years ago I noticed that my RSS feeds started to dry up — especially blogs with opinionated articles. Articles where many people would leave their comments were all of a sudden gone. These discussions had moved to Twitter overnight. That’s the reason why I started tweeting (although I have to admit that I was addicted to it within a week). If you tend to your Twitter stream with care, it can become a very valuable source of good and relevant information. But if you follow the wrong people, or too many people, it will be exactly the opposite. My stream consists of mostly people who generally agree with each other. This means that it usually isn’t filled with tedious discussions about irrelevant details that can easily grow to gargantuan proportions. Now, I don’t say you shouldn’t listen to people you don’t agree with, I just think that Twitter is not the right place to follow these people.

Related to this Twitter-management (where I try to avoid heated discussions) is this other excellent filter I use: time. I almost never read articles the moment they are published, I wait a few days, or weeks or even months. If they are still interesting after a period of time, they are worth reading. You’ll see that lots of stuff is outdated even after a few days. Many articles are written in an emotional state, and many responses to these articles are written with even more emotion. These rows can certainly be entertaining, but they are rarely interesting after a week. I use Pinboard to create this buffer of unread articles, but there are many other handy tools available like Instapaper or Pocket (or you could just use your browser’s bookmark functionality).

Being up to date isn’t about knowing the latest trends and keeping track of all the gossip, it’s about knowing the right stuff by reading only the right stuff. But it isn’t just about reading the right stuff, it’s also about remembering it.

The good thing about our current era is that we don’t have to learn everything we read by heart: we have computers these days to do the remembering for us. We just have to make sure that our computer can find the stuff we want it to remember. So create a database of the links to interesting articles that you read. I always write a small comment with these links when I save them to Pinboard, this way I can easily find them when I need them. You could buy the archival option from Pinboard, this makes it even easier to find older articles. I also created some IFTTT rules to backup these links to Evernote and Dropbox. I don’t want to depend on one tool, so I spread my knowledge around.

A very important part of understanding a new technique or design trick is by playing with it. You could of course immediately start using it in a big-production website (or you could also just first try it out). There are many tools out there that make it easy to test some snippets of code, like the amazing Dabblet and the incredible JS Bin. Playing around with code snippets that you find in articles will greatly improve your understanding of how things work.

There are many tools you can use for gathering and keeping your knowledge (and I already named quite a few). Here are a few more:

I use YoruFukurou as my Twitter client. It’s an unobtrusive client with some very handy tools for power-users, like muting certain words. It has some very handy advanced custom filter options as well. Tweetbot is a similar tool which works especially well on iOs devices. I fave every tweet that might have an interesting link (yes, that’s why I fave all of your tweets, but I’m not stalking you). All of these faves are automatically stored as unread items in a Pinboard account.

I read my feeds using the excellent self-hosted feed reader Fever. It has a feature that detects what articles are hot by checking how many people link to it. It uses the clever principle of Sparks — feeds that link to interesting things, but are not worth following to determine what’s hot. You can save articles for later (and yes, these articles are also saved as unread items in my Pinboard account, as well).

I Use Fever to Read My Feeds

As I mentioned before, by creating some clever filters you can make sure that your list of unread articles is manageable. But reading the articles and actually doing something with that knowledge can be pretty time-consuming. Every now and then I hit one of my two Pinboard bookmarklets that either show me the oldest unread item or a random one. As I said, many articles are outdated after a few days (but still many remain to be read). If an article is small, I read it right away. If it’s very long and very interesting, I either e-mail it to myself or I save it to Instapaper.

I save every article that is worth remembering to a second Pinboard account using Delibar, with a small comment and a few tags attached to it. There are many more ways to better organize these links, but this system works for me (I usually find a link I need within a few seconds).

IFTTT is a very handy tool that connects Web services. I use it to store my bookmarks on as many locations as possible. For instance, every article I save to my second Pinboard account is saved to Evernote and Dropbox. This makes it easy to access all these bookmarks from every device I use with specialized tools like nvAlt.

This whole article is just about staying up to date by reading articles, but one of the best ways to stay up to date is by talking to people. In real life you can talk to colleagues or attend conferences and workshops, as there are many regular meet-ups of like-minded people all around the world. You can use things like Twitter or IRC to start discussions or ask questions, or post your question on one of the many online fora out there.

Talking About Your Work is a Great Way to Form an Opinion

There are many other tools out there that can help you with staying up to date. Many people use Instapaper, Delicious or Pocket to collect links. Others use email to send these links to themselves. Some people use the native bookmarks of their browser and others write their own bookmarking service.

Professionally I am specialized in HTML and CSS, and I have an interest in Web Design and some other areas. Since I have expert knowledge of CSS, it doesn’t make much sense for me to follow websites that offer CSS tutorials for beginners. So on this particular subject I follow the real experts and even the people who write the specs: my knowledge about CSS has to be more than up to date. Bas Poppink, a colleague of mine, calls this principle following the sources of your sources until you found the headspring. I call it the Poppink-principle. So if you’ve outgrown tutorials, ask the authors of these tutorials what websites and which people they follow.

What sources are right for you depends on a lot of things, like your experience and your fields of interests. Below you’ll find some of my sources. You might find some interesting stuff in there…

My main source of information comes from people who tweet something that might interest me. Twitter is also great for discussing articles and opinions, or asking for advice. But there is more…

There are some feeds I rely on: the bookmarks saved by Jeremy Keith, Kazuhito Kidachi, Peter van der Zee, and Paul Irish. They usually add a helpful description to their bookmarks. There are a few people who regularly post high quality reading lists: you should definitely follow a few of those too, if not all. The rest of the links are distilled from a somewhat random collection of ancient and newer RSS feeds that definitely need some weeding. Do you really want to know what they are? Here is the OPML file.

But you’ll probably be better served by the excellent collection of Front-End and Web Standards feeds that Paul Irish curates. He also points at these great weekly email newsletters about JavaScript, Web design, CSS and HTML5. Definitely worth a follow if email is more your thing.

Whether you want to be the very best in your profession or someone who is good enough, staying up to date is essential for every professional. The exact people and feeds to follow depends on your own interests. Just take your time to find and collect them and be sure to critically look at them every now and then. Also, what tools you choose to use in order to stay up to date is totally up to you, as there are many more ways to stay up to date than I described here. I hope that this article somehow helps you in finding the right sources and in creating your own, better, flow of information.

Image source of picture used on front page.

(jvb)

Vasilis van Gemert is the Principal Front-end Developer at Mirabeau in The Netherlands where he tries to close the gap between design and (front-end) development. He believes the excess of knowledge he has can be better used by others, by more creative and smarter people. You can follow him on Twitter.

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30 Ways to Make TV Watching More Productive

Do you ever hear yourself saying "I just don't have time" yet find yourself plopped in front of the TV for the better part of every evening?

As our to-do lists grow so does our stress and anxiety over getting everything done. While we can't add any more time to our day (unfortunately) we can use the time we do have in a more productive manner. Let's face it watching TV isn't that interactive or demanding. Below are 30 simple little ways to make the most of your TV watching time.


Things you can do while watching TV:


  • Fold laundry - Plop the basket beside you and fold while you watch.


  • Iron - Drag the ironing board and iron out into the living room and turn that mundane task into something that's a little more bearable.


  • Give or get a massage - Lay on the couch or get on the floor with your significant other and give a back rub or foot massage. At each commercial break switch it up just to keep it fair.


  • Stretch - Get down on the floor and stretch your legs, your back, and your arms. You'll feel great and if you're an avid TV watcher I'm pretty confident your flexibility will improve in a matter of a few weeks.


  • Write out a meal plan for the week - Brainstorm some meal ideas for the coming week. You can take it a step further and create a list of go-to meals or meals you can make ahead and freeze.


  • Brainstorm for a new business, a holiday, or activities to do with the kids - Don't filter ideas just write them down as they come to mind. Sometimes the best ideas come to us when we're not focused on finding the best ideas.


  • Write out your Birthday cards or Christmas cards - Don't wait until the last minute to get your cards done. For most of us it takes quite a bit of time, so doing even a few each evening can lighten the load.


  • Put pictures in a picture album - I'm sure I'm not the only one with a tub full of pictures that I don't know what to do with. Grab the tub of photos and start putting them in photo albums. If you want to sort them first, use a few nights of TV watching to do just that.
Things you can do during commercials:


  • Pack the dishwasher - It doesn't take long and even if there is a pile you can do it over multiple breaks. Don't have a dishwasher? No problem. Break one: Fill the sink with warm soapy water and let the dishes soak. Break two (maybe three): Wash the dishes. After that dry them and put them away. Done.


  • 10 sit-ups 10 push-ups 10 squats - TV watching is a sedentary sport. Get on the ground and get active during the commercials. It doesn't have to be much just move.


  • Take out the garbage - Grab a garbage bag and go throughout the house emptying the smaller bins into it. Take the full bags outside to the garage or back door for garbage day.


  • Do a quick reset of the room you're in - Commercial breaks aren't long but it's amazing how much you can get done. Pick up shoes, toys, books, magazines, dishes etc. and put them where they belong.


  • Address a letter, stamp it and put it in your bag for tomorrow - Mailing letters is one task that seems to continually slip my mind. Use the commercial break to put your letter or bill payment in an envelope address it and put it in your bag so you can mail it tomorrow.


  • Drink a glass of water - If you're like most people you're not drinking as much water as you should be each day. Get a tall glass add ice and fill it with cold water.


  • Floss your teeth - This takes very little time and is something most of us don't do often enough. It's a little action that can be great for your health.


  • Dust the furniture in the room you're in - Grab a microfiber cloth, an old sock or damp rag and run it over all flat surfaces in the room. Get under the keyboard and the DVD player. Get the top of the TV, picture frames and the backs of your chairs.


  • Clean a bathroom - Fill the sink with warm soapy water, spray the tub and toilet, let it soak until the next commercial and it'll clean up super easy.


  • Make a sandwich for tomorrow - The key to a smooth sailing morning is to start the night before. Make a sandwich or put together a salad, dole out some yogurt and grab a piece of fruit throw it in your bag for tomorrow and you're set to just head out the door!


  • Bathroom break - Enough said ...


  • Send a quick email - 2.5 to 3 minutes is usually long enough to get an email put together, if not you could get a good first draft started at least.


  • Read a few pages of your book or a blog post - Hit the mute button grab your book or fire up your feed-reader.


  • Write your to-do list - Give a bit of thought to what you'll do tomorrow. Think about errands that need to be run, calls that need returning, gifts to be bought and what to have for dinner.


  • Choose clothes to wear tomorrow - Run to your room and decide what to wear tomorrow. Choose clothes that fit you well and that you feel great in.


  • Let the dogs out - Most dogs will jump at the chance to get outside even it's only for a few minutes. Do it.


  • Purge a drawer or filing cabinet - Choose a drawer that's close to where you're sitting and pull everything out of it. Toss or recycle what you don't absolutely need and put items you no longer use, need or like in a pile to donate. Put the remaining items back in an organized manner.


  • Make your bed - Even if it's half an hour before bed go and make it. It's awesome getting into a bed that's made the sheets pulled tight, comforter straightened and the pillows fluffed up a bit. Heaven.


  • Make a quick phone call - Call your mom, your sister, your brother or friend and make or confirm plans for tomorrow.


  • Get changed into work out clothes - If you've settled in for a night of TV odds are you won't be too excited about the thought of exercise. During the first commercial break get changed into your work out gear so by the end of the show you're good to go for a bit of a work out.


  • Get a healthy snack - Grab a piece of fruit, trail mix or yogurt. Make healthy choices, keep your snack size to something smaller than your fist to keep you from over-eating and eating mindlessly.


  • Press mute and just sit in silence - There are very few moments during our day when we can truly sit back and enjoy the silence. Press mute and just enjoy how quiet and still everything is around you.
There are a lot of ways to be productive with very small bursts of time. Sure, you can Tivo your way passed the commercials but you may just be fast forwarding by a quick opportunity to get something done!

Choose one or two items on this list to do each evening and you just may be surprised at how many little extras you can get done.
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Seven Secrets of Highly Productive People

Some people are incredibly effective and efficient. They get lots of work done – and it’s all high-quality. They seem to have boundless energy and enthusiasm. Maybe you’ve got a friend who’s like that – or perhaps it’s your colleague, or your spouse. You might think that they were born that way: they had the “productivity gene.”

The truth is this: you can massively increase your own productivity by understanding and using the secrets that highly productive people know.

Perhaps you’ll find that some of these are familiar tips: if so, are you actually following them?


  1. Understanding “Peak” Times of Day
    Productive people have a good sense of their daily rhythm, and they allow for this when planning their day. They recognize that not all hours are created equal.

    Do you know when your “peak” hours are? You probably have a good gut sense. Maybe you work really well in the mornings but struggle to focus in the afternoons. Perhaps you have a boost of energy at 3pm every day.

    Use it: Once you know your best hours, use those for your hardest tasks – anything requiring lots of concentration or creativity. If you’re highly focused between 10am and 12noon, don’t use that time for reading emails.


  2. Focusing on One Task at a Time
    Productive people understand that multitasking is a myth. They don’t try to juggle five things at the same time. They focus on one task.

    How about you? Perhaps you’ve fallen into the trap of trying to work while you’ve got Facebook and Twitter open. You check your inbox every few minutes. Or, at home, you try to study while you’re watching television. By trying to multitask, you’re losing focus every single time you switch between things.

    Use it: Pick one task to work on – finishing that report, clearing your inbox, filing your papers – and see it through to completion. Then pick the next task.


  3. Eating Healthy Food (Especially at Lunch)
    Productive people know that they need to carefully manage their physical energy throughout the day. That means fueling their bodies with good, nutritious food.

    What does your usual lunch look like? If you scoff down fast food, plus a large coke, at your desk, you’ll get a quick energy boost from all the simple carbs – followed by a crash soon after. If you go out to a restaurant and eat a three-course meal, you’ll struggle to stay awake later in the day.

    Use it: Aim for a moderate-sized lunch, and focus on foods that give you sustained energy (like whole grains and protein). Try fruit, nuts or seeds as mid-morning and mid-afternoon snacks.


  4. Allowing Others to Help
    Productive people don’t try to do everything alone. They delegate at work. They get their family to pitch in at home – or they hire a maid or gardener. They’re good at managing people, not just their own workload.

    Do you ever ask for help? Perhaps you’re afraid that you’ll look weak – but the truth is, none of us achieve anything alone. We’ve always got support (whether emotional or practical) along the way.

    Use it: What time-consuming tasks could you delegate at work? Could you pay someone to clean the house (or take care of the garden, etc) instead of struggling to do it yourself?


  5. Saying “No” to Unwanted Commitments
    Productive people might seem to do everything, but they also say “no” to commitments that would conflict with what they’re already doing. They’re not afraid to set priorities and stick with them.

    Do you find it hard to say “no”? Maybe you’re afraid of offending someone, or you feel bad turning down their request. But if you take on every commitment that comes your way, you’ll soon find that you’re not able to complete anything on time and to a high standard.

    Use it: Be choosy about what new things you take on. If you don’t have much choice (e.g. it’s your boss asking) then explain that you’ve got a full workload, and that you’ll need to give up something else.


  6. Exercising Regularly
    Productive people make time to exercise. That might be one of the things that surprises you – How can Sam have enough energy to do a full day’s work and then hit the gym? I feel exhausted just watching him.

    How often have you said “I don’t have time to exercise”? Perhaps you feel too tired at the end of the day – so you slump on the sofa in front of the TV instead. You think that if you exercise, you’ll be exhausted the next day. But, as productive people know, exercising doesn’t tire you out – it gives you more energy.

    Use it: Start small. Get out in your lunch hour for a brisk 15-minute walk – and see what a difference it makes to your energy levels during the afternoon.


  7. Investing Time to Save Time
    Productive people know that the smart choice is to spend a little bit of time right now in order to save lots of time in the future.

    Have you ever struggled on with an inefficient method, because you “didn’t have time” to change it? Perhaps you can complete a particular task in 30 minutes, and it would take two hours to put in place a more efficient method. If that 30 minute task crops up every week, though, and a two-hour fix would cut it to 5 minutes each time, it’s a fix well worth implementing!

    Use it: Any time you’re engaged in a repetitive, lengthy computer task, figure out whether there’s a more efficient method (like using macros).
Do you have any secrets to add to the list? Or did one of these secrets switch on a light for you? Let us know in the comments...
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